Capacities

Capacities is more than a note taking app. We designed it to be a home for your thoughts, a studio for your mind. Capacities is your space to do your best thinking. ✨ 🏡

Kanban views are great for visualizing almost any workflow, from trip planning, reviewing reading notes, project management and content creation.

It shows you each step in the process and encourages you to keep on moving forward. 💫


How are you using Kanban view?

Curious how to bring weblinks or highlights into Capacities?

This video walks through the key methods and tools. 👇

youtu.be/9gcTqsegxzQ

✨ Ever wonder what connections you might be missing?
🔍 Discover hidden gems with unlinked mentions. Let Capacities resurface ideas for you.

✨ Plus Improvements and fixes as always! 

See the full list here: capacities.io/whats-new/rele...

🌐 Web Highlights 2.0: 

➡️ Enhanced import with our highlight blocks
➡️  Smoother review and structure 

💻 Raycast now on Windows

➡️ Quick-add to daily note, search, and save links, all without opening Capacities

📚 Kindle Integration

➡️  Email highlight exports to Capacities 

➡️ Chapter structure preserved, great for long books

Another New Release! 🚀

🧠 New AI Providers

➡️ Bring your own API key from OpenAI, Anthropic, Google, Mistral, or xAI

➡️ Set limits and pick models per space

➡️ Future-ready: easily access the newest models as they’re released

YouTube video by Capacities What to Do After Reading: A Sustainable Note-Processing Workflow

Learn more here: youtu.be/38tK5WFrG-8

Do the third step as and when it’s required.

Remember that this isn’t a passive process: you decide what to highlight, what to keep, and how to connect it. That’s how you create meaningful, connected notes. 💫

➡️ Initial processing – tidy and organize your highlights


➡️ Linking – connect highlights to related notes and concepts


➡️ Reviewing backlinks – see what your highlights collectively show you 

Do the first two steps consistently, that’s how you will find what useful content where you need it.

There’s a lot of advice about how to turn highlights into useful notes.

What matters most is that your workflow is sustainable.

Here’s a simple three-step approach 👇

🐛 Fixes 

Dozens of stability and UI fixes across web, desktop, and mobile! 

Check out the full list here capacities.io/whats-new/rele...

✨ Improvements

➡️ Option to hide specific object types from the calendar sidebar.
➡️ Added “+” button to quickly create new tabs.
➡️ Indented blocks under headings now default to normal text.
➡️ Updated dark mode, emoji set, and UI consistency
➡️ Better performance in tables and data views.

⚡ Faster Text Editing 

Text editing is now noticeably faster, especially in large notes. 

➡️  Opening and editing long documents should feel smoother. 
➡️  We continue to work on overall performance.

🧭 Reading Workflow 

Want to see how this integration can fit into your reading flow?
Check out our latest tutorial for an example workflow. 👇

youtu.be/38tK5WFrG-8

Time for another update…

📚 Readwise Integration Now Available on Capacities Pro!

Intentionally bring your Readwise highlights directly into Capacities to connect them to your ideas.

Labels 🤝 Group By

Beautiful, organized views ready for you to dive into.

Struggling to use your note-taking app consistently? Here's a simple workflow to help you build momentum: capture what matters, review it regularly, connect ... How to Capture, Review, and Use Your Notes

We deal with constant information overload.

Your daily note can act as a single place to capture, review, and connect the important things.

Watch this video to see how. 👇

youtu.be/8ecdjdOqA5w

We love working together, but we also need space to think.
Here’s how we use collaborative tools and Capacities to get the best of both worlds. 🌿

capacities.io/blog/how-we-co...

Read our full release notes here: capacities.io/whats-new/rele...

And we wrote a post about why Capacities is priced the way it is: capacities.io/pricing/why

✨ and more: Group by “Mentioned in”, redesigned menus, improved mobile UI, custom backlink/mention defaults, DPA: Now available, Liquid syntax, new Unsplash covers...

And we have a huge list of improvements... 

🌙 Improved Dark Mode: Better contrast, cleaner palette 
📊 Object Dashboards: Add queries/collections, persist views, pin types
🏷️ Tag Queries: Exclude specific tags

🧱 Drag & Drop: Move blocks across windows, tabs, pinned items

🤖 Smarter Sync & Conflict Resolution

➡️  Automatic merge of changes across devices
➡️ Handles offline edits safely

⚡ Better & Faster Content Loading

➡️ Faster startup after login or reboot
➡️ Clear sync status via the top-right icon and “Offline & Sync” settings
➡️ Media download settings now available on mobile

📚 Readwise Integration (Beta) 

In case you missed it, our Readwise integration is now live for Capacities Believers! 

We've already made improvements based on your feedback, so thank you! 🙌

Time for another update… Kanban View is Here!

➡️ Visualize notes in a workflow-style board using any grouped property
➡️ Ideal for tracking progress across stages
➡️ Available in object types and queries

See your notes in a new light and rediscover missed connections in Capacities! 💡

Explore your related tags, unlinked mentions and backlinks to spot some interesting connections between your ideas. 🌟

Believers now get early access to our Readwise integration! 📖 The integration is designed to blend your Readwise highlights with your Capacities workflows.

Thank you to our Believers for helping us stay independent! If you early access to features like this, you can become a Believer today! ✨