Whimsical

You can now change a team’s visibility in Whimsical - anytime.

Switch between open (visible to all workspace members) and private (invite-only) from team settings.

See how it works 👇

Posts cut meetings and noisy chat from our day-to-day. They’re the sweet spot between Slack and a doc—perfect for async updates teammates can read and reply to at their preferred time.

PS: sneak peek below at what’s coming next—task IDs and toggleable sections. 😉

New in Whimsical: Smarter project folders in the sidebar ✨

Project folders are grouped by status - Backlog, Active, or Closed.

You can also expand each project to quickly browse its contents.

Take a look 👇

Good news for Windows users: the Whimsical desktop app is here! 🪟

Download for Windows (or macOS) here: whimsical.com/download

Everything you love about Whimsical in your browser - now in a dedicated space on your desktop.

✅ Tabs for multitasking
✅ Keyboard shortcuts
✅ Distraction-free focus

Now in Whimsical: File uploads 📎

Upload PDFs, videos, audio, and more - directly inside Whimsical.

Files downloaded from Whimsical keep their original size and quality. No unwanted compression, ever.

Tasks now support due dates 📅

Use them when timing matters - hide them when it doesn’t.

✅ Set dates
🔔 Get notified
🎨 See status at a glance
🔍 Filter and sort
🌎 Locale-based formats

Optional, flexible, and built to keep work moving forward.

Whimsical - Your Notion alternative Whimsical is the best Notion alternative for teams needing project management, whiteboarding, docs, and async communication in one connected workspace.

Tired of bouncing between Notion + Miro + Jira?

👀 See why teams switch to Whimsical: whimsical.com/compare/whim...

Fragmented tools = scattered thinking, slower decisions, and constant context switching.

Whimsical does it all—for $10/month instead of $25/month for Notion + Miro + Jira.

Split view is here 👀 | 👀

Work on multiple files side-by-side without switching tabs or juggling windows.

Whimsical Startup Program Join the Whimsical Startup Program for free Pro plan access—no future commitments required! Apply today.

Startups: Stop duct-taping 3+ tools to get work done. 🔥💸

Whimsical gives you Projects, Boards, Docs, and Posts—all in one workspace, free for 12 months.

Build faster with less clutter.

✨ Apply now: whimsical.com/startups

Whimsical gives you just the right amount of control—enough to tailor things to your team, without getting lost in configuration menus.

🛠️ Turn off tabs you don’t need
📌 Customize task statuses
🏷️ Set tags and filters
🪄 Add views, boards, docs, and more

Here’s a quick walkthrough of how it works 👇

Async vs. Real-Time Work Survey This survey explores the current state of async vs. real-time work and its impact on teams like yours.

There’s a lot of talk about async work, but not much data.

So, we're doing some research 👉 whimsicalpowers.typeform.com/async-real-t...

We’re digging into how teams balance in-person time with deep, focused work.

The survey is anonymous, and we’ll share the results later this year.

Ideas in one app. Tasks in another. Context gets lost.

Whimsical keeps it all in one place.

Turn anything in Whimsical—sticky notes, text, comments, and more—into tasks with a click.

No tabs. No copy-paste. No lost momentum.

See it in action ⬇️

Hei, Mārtiņ! 👋 Tikai gribējām piebilst, ka jaunuzņēmumiem piedāvājam bezmaksas abonementu - ja RivalSense tas noderētu, uzrakstiet mums uz hello@whimsical.com - visu nokārtosim.

Too many tools = silos, context switching, and missed details.

Whimsical keeps your team aligned—without extra apps or meetings.

Organize your docs, wireframes, and whiteboards right inside each project.

Here’s how it works ⬇️

🧠 54% of people get <10 hrs of deep work a week according to our recent async work survey.

At Whimsical, we work a little differently.
Fewer meetings, less Slack, more focus.
It’s called The Whimsical Way.

Here’s our guide to help teams reclaim time for deep work: whimsical.com/quick-start-...

YouTube video by Whimsical Inside Whimsical: How We Manage Projects with Whimsical Projects

Too many tools? Many of our users felt the same before Whimsical. Now, work happens in one place:

✅ Projects (no wrangling Jira, Linear, etc.)
🧠 Diagrams & wireframes (bye, Miro)
💬 Docs & team updates (no scattered GDocs)

👀 See how it works (🚨 and see a roadmap spoiler): youtu.be/PX4ER0315wM

Async vs. Real-Time Work Survey This survey explores the current state of async vs. real-time work and its impact on teams like yours.

Are meetings and Slack pings killing your focus? 🧠💥

Take our quick, anonymous survey on async vs. real-time work. Help us uncover what’s working—and what’s not.

We’ll publish a report with the findings so everyone can learn from the results.

👉 whimsicalpowers.typeform.com/async-real-t...

How we use Whimsical and Front for a smooth customer experience - Whimsical Blog Learn how the Whimsical Support team uses Whimsical's Front integration to improve their customer experience.

Here at Whimsical, we’re known for going above and beyond for our customers. 💜

In this post, our support team shares how they use the Whimsical + Front integration to turn customer conversations into trackable tasks.

Here’s how it works: whimsical.com/blog/how-we-...

New in Whimsical: Improved mention menu ✨

When you type @, the new mention menu lets you filter results by people, files, tasks, or posts—sorted by your most recent interactions for quicker access.

Attention Front users: Search, link, or create Whimsical tasks directly from Front—no app switching needed. ⭐️

Great support requires taking action. Our Front integration turns conversations into tasks and reopens them when work is done.

Learn more: help.whimsical.com/integrations...

YouTube video by Whimsical Welcome to Whimsical

⏳ It takes an average of 9.5 minutes to regain focus after switching between apps. That’s a lot of lost deep work time.

Here’s Steve, one of our co-founders, to show you how Whimsical reduces app switching—so you can stay focused, work calmly, and get more done:

youtu.be/gr2UZcW_Btw?...

New in Whimsical: Inline comments in task descriptions 💬

✅ Add feedback and ask questions directly in task descriptions
✅ Comment on text, images, and files—just like in docs and boards
✅ Keep discussions in context without extra back-and-forth

Try it out and let us know what you think!

Building something truly great means obsessing over the smallest details as much as the big ones. 🔍

Whimsical desktop app users can choose whether to show or hide the unread notification badge on the app icon.

Download it here: whimsical.com/download

Boards make it easy to visualize tasks and plan projects in the same place where tasks are managed. Now, managing tasks in boards is even easier.

You can update the status of one or multiple task cards directly from the contextbar, saving time and keeping your boards organized.

Check it out:

The Whimsical Way The Whimsical Way is our proven blueprint for achieving calm, focused work—whether your team is remote or in-office.

More tools won’t bring more focus and calm.

Surprised to hear that from us? Don’t be.

The tools meant to help often make things worse—more “work about work,” more complexity, more distractions. 😵‍💫

For more practical tips, check out The Whimsical Way quick-start guide: whimsical.com/whimsical-way

YouTube video by Whimsical Private task views in Projects

New feature: Private task views in Whimsical Projects 🔬

Create private filtered views of tasks in Kanban boards or lists to stay organized without cluttering the project for your team.

Check out this demo to see private task views in action: youtu.be/Ot2ro6weUdw

Whimsical Projects The only project management tool where tasks, documentation, and communication seamlessly integrate into every project.

“Having boards and tasks in one spot is the bonus of using Whimsical Projects. I enjoy the ability to integrate tasks, docs, and boards into one larger project, which makes it easy to navigate.”
—Bob Cohoat @ Conduit Power

Learn more about Whimsical Projects: whimsical.com/projects

Research source: hbsp.harvard.edu/product/H077...

YouTube video by Whimsical Welcome to Whimsical

According to HBR, switching between apps 1,200 times a day costs you nearly 4 hours a week.

Whimsical helps you work without the constant app juggling. 🤹

Put your brain power to good use instead of playing catch-up from context switching:

youtu.be/gr2UZcW_Btw

The Whimsical Way The Whimsical Way is our proven blueprint for achieving calm, focused work—whether your team is remote or in-office.

Modern work is broken.

Workdays are fragmented and unfocused.

Real work— the kind that builds, solves, and creates—requires uninterrupted time.

Ready to work differently?

Discover The Whimsical Way and our practical tips for making work calm and focused:

whimsical.com/whimsical-way