haca.studio

🍂 Autumn in Brussels is packed.
To stand out, focus on what really matters.
1️⃣ One clear message
2️⃣ One memorable moment
3️⃣ One smooth, simple experience

Your audience doesn’t need more — they need better.
#EventPlanning #BrusselsEvents #StandOut #SmartEvents

Anyone working in the Brussels Bubble knows this:

👥 You keep seeing the same faces. But we often ask clients: who else should be in the room?

📌 Do you map who’s missing?
📌 Do you reach out beyond the usual suspects?

Let’s rethink the guest list, together.

#AudienceDesign #EUComms #BrusselsBubble

The layout of your event says more than words ever could. 🗺️ From coffee placement to side-room signage, it shapes how participants experience your event.

Discover how the right floorplan can become part of your event’s message.

🔗 https://www.haca.studio/journal/the-floorplan-is-part-of-the-message

We see it in briefs, calls and messages every day:

👉 Smaller footprint
👉 Smarter formats
👉 Concrete results
👉 More human interaction

Our role? Translate those expectations into plans that work. And yes, we still deliver it on time and on budget.

#BrusselsEvents #NGOsupport

We tested 4 event tools that help small teams stay sharp 💪 so you can focus on content, guests & smooth delivery:

❤️ Partiful
✉️ Mobilizon
☑️ RSVPify
💡 Eventbrite Organiser

Full breakdown 👇
https://www.haca.studio/journal/the-4-event-organiser-apps-we-tested-for-you

If your event is linked to an EU grant, there’s one thing you can’t skip:

📍 The visibility and dissemination plan.

It’s important for communication and management purposes.

We help teams write it and make it real.💪

#EUProjects #VisibilityRules #SmartComms

Q4 is coming in fast. Here are some smart tools to keep focused:

🛠 Monday.com for alignment
🧠 Miro for brainstorming
🎨 Canva or Pinterest for visual focus
💬 Slido for audience input

🔗Full post: https://www.haca.studio/journal/smoothing-the-q4-crunch-a-back-to-work-toolkit-for-busy-teams

EU and institutional events require a lot behind the scenes. Is your post-event documentation audit-ready? Not even sure what that means?

If this sounds painful, we should talk.

#EUEvents #FundingCompliance

Congratulations on this important contribution!

Here's another reason to strengthen Europe's strategic autonomy vis-à-vis the United States

Brussels event looking sharp on the outside but flat on connection?

Being truly visible means your audiences can relate with your purpose.💡

Now’s the time to rethink your strategy before Q4 hits:
🔗https://www.haca.studio/journal/what-does-it-take-to-be-visible-in-brussels

IMEX is a supplier-driven international fair for the events and comms sector. But what can small NGOs take away from it?

🟢 The trends that actually matter
🟢 The tools worth exploring
🟢 The multitude of possible formats

We've been there and brought back what works. 

#IMEX #NGOevents

We often ask our clients:

👉 What makes an institutional event blow your mind? 

We're not talking about fireworks but details that show an event has purpose, flow, clarity, care.

🗣️Tell us, we’re collecting good experiences!

#EventDesign #InstitutionalEvents

Avoiding repetition: why it’s time to rethink the event formula - haca.studio Event Agency

Too many Brussels events feel like déjà vu.

Shaking things up with new formats and more thoughtful rhythms can reframe what's possible to achieve. 

Learn how by reading our latest blog entry👇

Scorching summers are here to stay. How is your event going to handle it?

From choosing the right venue to adjusting the schedule and staff uniforms, we’ve rounded up a few best practices for heatwave-ready events.

👉 Full post on  www.haca.studio

Light, clear, easy.

Design your message like it's summer.
full blog post on www.haca.studio

Big event? Cool.

Big energy bill? Not so cool

It’s time to rethink what an impactful event really looks like

Low-energy events = less expensive, more sustainable

Because the smartest impact is the one you don’t make👇

https://www.haca.studio/journal/smart-events-dont-need-to-plug-into-everything

📊 Our clients can expect more than a pleasant event. Some real KPIs we’ve delivered:

✅Stakeholder coverage vs invite list
✅Live Q&A engagement rate
✅Onsite registration vs RSVP delta
✅CO₂ footprint per participant

We make sure our measure of success goes beyond subjectivity.

How small NGOs can still design quality events - haca.studio Event Agency Discover how small NGOs can create high‑quality events by focusing on purpose, design, and the right partners, even with limited budgets.

Big budgets are not a prerequisite for great events. 

Small NGOs can create high‑quality experiences by making smart design choices and finding partners who understand their constraints.

🔗Full post

Today is Earth overshoot day 🌍

It means humanity has already used up the resources our planet can renew this year. 

Being climate-conscious and resource-efficient when planning events (or anything!) is not a nice-to-have.
https://overshoot.footprintnetwork.org/newsroom/press-release-2025-english/

EU summer silence and how to keep your comms active when institutions pause - haca.studio Event Agency Brussels may slow down in August, but your audience doesn’t. Learn how light-touch, well-planned content can keep your message visible and set you up for a strong September.

Out of office doesn’t have to mean off the radar.

With less competition for attention, August is the perfect time for soft updates and meaningful consistency. 

🔗Read the full blog post below

It’s one thing to say your event is sustainable. It’s another to back it up with a recognised standard. ISO 20121 helps put real sustainability frameworks in place from strategy to execution.

🌀 If you're struggling with how to make your event truly sustainable, we’re here to help.

Simple yet effective: why low-tech formats can be the perfect fit for your summer event - haca.studio Event Agency Discover why low-tech formats like walking debates and postcard prompts are ideal for summer events. Simple tools, thoughtfully used, can boost engagement without relying on screens or apps.

Walking debates, postcard prompts, sketch note corners: simple formats that create real engagement.

Read our latest blog post to learn how to design for conditions over trends.

What’s the carbon plan for your upcoming event?

💚This is not a niche question anymore.
🌍 It’s part of institutional tenders and public scrutiny.

📉 If you don't even know where to start, let's talk! We work with clients to build measurable carbon impact assessments, even for small events.

The best EU events are born during the summer - haca.studio Event Agency Use the summer slowdown to your advantage. Why the best EU events in Q4 often start with calm, early planning—in July, not October.

🌿 Rush is the enemy of perfection. The best EU events begin during the quiet months.

📩 Planning an event after summer? Read our blog post to learn how to make the most out of summer.

#hacastudio 

Ever heard of the UN Global Compact Framework? It’s a UN initiative that asks organisations to align their work with principles on human rights, labour, environment, and anti-corruption.

They are fully integrated into our events😍
Read more👇
https://unglobalcompact.org/what-is-gc/mission/principles

Positioning institutional leaders as experts: clarity, cadence, and credibility - haca.studio Event Agency A practical approach to thought leadership for institutional leaders: how framing, tone, and publishing rhythm can help build a credible presence without falling into self-promotion.

Becoming a thought leader requires intention. We support leaders define their tone, frame their message & establish a rhythm that feels natural and strategic.

Full post👇
https://www.haca.studio/journal/positioning-institutional-leaders-as-experts-clarity-cadence-and-credibility
#ThoughtLeadership

🌍 COP30 is coming this November, with mounting pressure for a global agreement on phasing out fossil fuels.

Is your organisation planning to contribute, attend, or speak?

We help you shape events and activations that are timely, relevant, and aligned with climate goals.

#COP30 #ClimateEvents

Best practices for showcasing new initiatives in a EU policy launch event - haca.studio Event Agency How to design EU policy launch events that go beyond ceremony—strategic, engaging, and built to amplify your message.

Launching a new EU initiative? 🇪🇺

Some tips: political moments work best in person, and who you feature shapes the story.

For more useful advice, read the full blog post on designing launch events that land.

#hacastudio #EUStrategy
www.haca.studio/journal/best...

A well-run welcome desk sets the tone for the entire event.

A smooth, human-first welcome experience plays a key role in reducing attendee stress and increasing overall satisfaction.

We make sure your guests feel taken care of from the very first moment.

#hacastudio